Lee Fencing Academy, doing business as Globus Fencing Academy ("Globus", "we", "us"), runs the Globus Fencing app and the website at admin.globusfencing.com. This policy explains what personal information we collect, why we collect it, who we share it with, how long we keep it, and the choices you have. If you have a question, email us at globusfencing@gmail.com.
1. Who this policy covers
This policy covers parents and guardians who hold a family account, fencers (including children whose profiles a parent or guardian manages), coaches and academy staff, and anyone who asks to join.
2. Information we collect
Information you give us:
Account details: your name, email address and phone number. Your password is handled by our sign-in provider and stored only in scrambled (hashed) form; we never see it.
A profile photo, if you choose to add one. You pick it from your photo library; the app never uses the camera. We remove location and other hidden details from the photo before it is saved.
Joining details: the role you ask for, date of birth, fencing experience, preferred weapon, the names of the children you plan to enroll, an emergency contact, how you heard about us, any notes you add, and, if you choose, your consent to receive text messages. A fencer aged 13 to 17 who asks to join also gives the name and email address of a parent or guardian.
Fencer profiles: each fencer's name and date of birth, which we use to place them in the right age group; their school, if you give it; their USA Fencing membership ID and rating, if you give them; and any notes you add. Please don't put medical details in notes. Use the Medical Emergency Authorization instead (section 3), or tell a coach in person.
Payment methods: when you save a bank account or debit card, our payment processor Stripe collects the full details on its own pages. We receive and keep only the type, the card brand or bank name, the last four digits, the card's expiry date and whether it is a debit card. We never see or store full card or bank account numbers.
Feedback and problem reports you send us: what you write, a screenshot if you attach one, and your device model, operating system, app version and browser.
Information created when you use Globus:
Your bookings, waiting-list places, cancellations and lesson attendance.
Your statements, payments, credits and receipts.
The notices we send you and whether you have read them.
A copy of your data: sign in to the Globus app (or the staff website) and open Account, then Request my data. The academy reviews the request, tells you when your copy is ready, and keeps it for you to download for 7 days.
The information needed to send push notifications to your device (a device token), and the app version and type of device you use.
Crash and error reports: your device model, operating system and app versions, and what went wrong. We remove personal details from these reports before they are sent.
A check that requests come from our genuine app. On iPhone we use Apple's App Attest for this. We keep a key identifier for your device and a record of each check.
A security record of important account actions, such as sign-ins and changes made by our staff. It includes the IP address and the type of device and browser used.
Calendar links: if you turn on calendar sync, we make a private link that shows your lesson times, fencers' first names and coaches' names in your calendar app. Anyone with the link can see it, so please don't share it. You can reset the link in the app at any time, and the old link stops working at once.
A record of which versions of our policies and of the automatic payment authorization you accepted, and when.
We do not sell personal information, we do not share it for advertising, and the app and website contain no advertising trackers. We do not use cookies to track you. Our app and website do not track you across other apps or websites, so they do not respond differently to a browser's "Do Not Track" signal.
3. Participation forms, medical information and photo choices
Before a fencer's first booking, class or camp, and again every 12 months or when the forms change, a parent or guardian (or an adult fencer) signs the academy's participation forms in the app. For each signing we keep:
the signer's typed full name and account, the time, the versions of the documents and the language they were shown in;
the app or device used and the IP address of the request.
The Medical Emergency Authorization includes emergency contacts and an optional note about medical conditions, allergies or medicines. This note is sensitive. Only academy administrators and the fencer's own coaches can see it, and only so they can keep the fencer safe. Other families never see it. You can change or clear the note at any time by signing the forms again in the app (Account, My fencers, Forms).
The Photo and Video Consent is an optional choice for each fencer. The answer is No unless you change it. Administrators can see the choice. You can change it at any time in the same place, and we keep the history of your choices.
4. Children
Globus is for families. A parent or guardian creates and manages the profiles of their children. Children under 13 do not have their own sign-in, and we collect a child's information only from their parent or guardian, only to schedule and run the child's lessons, classes and camps and to keep the child safe.
A fencer aged 13 to 17 can have their own sign-in only after a parent or guardian gives permission. We email the parent or guardian a request ("Allow <name> to have their own sign-in"), and we record who gave permission and when. The parent or guardian can still see and manage the teen's bookings.
A parent or guardian can review and correct their child's information in the app at any time. They can also erase the child's profile in the app. When a profile is erased, the child's name is replaced with "Former fencer", and we remove the date of birth, school, emergency contact, notes and USA Fencing details. We keep the child's payment and attendance records, which we need for accounting, but without any of those personal details. A profile can be erased once the child has no lessons, class place or camp place still ahead. Erasing a profile ends the child's ability to book. A parent or guardian can also email us to do any of this. If we learn that we collected information from a child under 13 without a parent or guardian's consent, we delete it.
5. How we use information
We use personal information to:
run your account and confirm who you are;
schedule lessons, classes and camps, place fencers in age groups, run waiting lists, and tell you about changes such as a coach being unavailable or the academy being closed;
keep fencers safe, including giving coaches the emergency and medical information they need and acting in an emergency;
bill you: issue monthly statements, collect payment from your saved bank account or debit card as you have authorized, send receipts and handle payments that fail;
send you service messages by in-app notice, push notification, email and, only if you agreed, text message, and, unless you turn them off, academy news and camp emails;
keep Globus safe and working, including checking that requests come from our genuine app, preventing fraud and misuse, and fixing problems;
keep a record of the forms and policies that were agreed to;
meet our legal, tax and accounting obligations.
6. Who we share information with
We share personal information only with the service providers that run Globus for us, and only for that purpose:
Supabase, for our database and sign-in (hosted in the United States);
Vercel, for hosting our website and servers;
Stripe, for payments, bank account verification and saved payment methods (Stripe handles your full payment details under its own privacy policy);
Resend, to deliver email;
Twilio, to deliver text messages, if you agreed to receive them;
Apple and Google, through Expo, to deliver push notifications;
Apple, through App Attest, to check that requests come from our genuine app;
Sentry, for crash and error reports.
Inside the academy, coaches see the names, age groups and lesson schedules of the fencers they teach. For a fencer under 18, coaches see the contact details of the fencer's parent or guardian, not the fencer's own phone number or email address. Coaches do not see a fencer's date of birth. A fencer's own coaches can also see the emergency contacts and the medical note from the Medical Emergency Authorization. Administrators see what they need to run the academy.
The academy's group chat happens on Band, a separate app run by another company. Band is not part of Globus. What you post there is handled under Band's own terms and privacy policy, not this one.
We may also disclose information if the law requires it, to protect the safety, rights or property of our families, staff or others (for example, to give emergency responders a fencer's medical note, or to report a safety concern to the authorities), or if the academy is sold or reorganized, in which case we will tell you.
We do not share personal information with other companies for their own marketing.
7. Text messages and email
Text messages: we send texts only if you agreed, and agreeing is never a condition of booking. Texts are service messages only, such as lesson reminders, schedule and safety notices and account notices. We never send marketing texts. We send texts only between 9 a.m. and 8 p.m. in your local time (the academy's time if we don't know yours); a text due outside those hours is held until 9 a.m. Message frequency varies. Message and data rates may apply. Reply STOP (or QUIT, END, CANCEL, UNSUBSCRIBE, REVOKE or OPT OUT) to stop, START to turn texts back on, and HELP for help.
Email: we always send service emails, such as bookings, statements, receipts and account notices, while you have an account. "Academy news & camps" emails are optional. Every one has an unsubscribe link that works without signing in, and you can also turn them off in the app under Account, Notifications.
8. How long we keep information
We keep your information while your account is open.
When you ask us to delete your account, it is deleted automatically 30 days after your request, unless you cancel the request or we need to settle an unpaid balance first. You will be told the date. At that point we remove your name, email address, phone number and your children's details. We also remove your email address, IP address and device details from our security records, and we delete any old chat messages kept from the app's retired chat feature. Your sign-in stops working.
We keep records we are required to keep, such as statements, payments and receipts, for as long as tax and accounting law requires (generally up to seven years), with your name and contact details removed. Our payment processor Stripe keeps its own records of payments it processed, under its own policy. Backups are overwritten on their normal cycle.
Children's information: we keep a fencer's profile while the family account is open and the fencer is enrolled or may return. A parent or guardian can ask us to erase it at any time, as described in section 4.
Participation forms: we keep the record of each signing (the signer's typed name, the time, the document versions and the language) even after a fencer's profile is erased or the account is deleted, because the academy may need it if there is ever a claim about an injury. The medical note and emergency contacts from the Medical Emergency Authorization are deleted when the fencer's profile is erased or archived, or the account is deleted.
App Attest check records are deleted after 180 days. A data copy you asked for is deleted 7 days after it is ready.
9. Your choices and rights
See and correct: you can see and change most of your information in the app. For anything else, email us.
Get a copy: ask for a copy of your personal information in the app (Account, then Request my data). A member of staff reviews the request. When the copy is ready, we tell you, and you can download it for 7 days; after that the file is deleted. The copy includes old chat messages from the app's retired chat feature, if we still hold any. You can also email us.
Delete: ask for your account to be deleted in the app (Account, then Delete account) or by email. You can cancel the request until the date it is carried out.
Notifications: you can turn off optional notifications in the app under Account, then Notifications. Messages about your bookings and payments continue while you have an account.
Text messages and email: see section 7.
Photo and Video Consent: change it at any time in the app (Account, My fencers, Forms).
Payment methods: you can remove a saved bank account or debit card in the app at any time.
Depending on where you live (for example Texas or California), state law may give you rights to know what we hold about you, to correct it, to delete it, to get a copy, and to opt out of the sale of personal information, targeted advertising and profiling. We do none of those last three. We answer requests within 45 days. If we need more time, we may extend that once by another 45 days where the law allows, and we will tell you. If you disagree with our answer, you can appeal by emailing us with "Appeal" in the subject; we answer appeals within 60 days.
California residents: we do not share personal information with third parties for their direct marketing.
10. Security
We protect information with encryption in transit, access controls that let each family see only its own information, limited staff access, and trusted providers. No system is perfectly secure. If a security breach affects your information, we will tell you without unreasonable delay and no later than 60 days after we determine it happened, and we will tell the Texas Attorney General when the law requires it (within 30 days when 250 or more Texans are affected).
11. Changes to this policy
When we change this policy, we publish the new version with its effective date in the app and on our website, and we tell you about it in the app.
12. Language
This policy is also available in Korean. The Korean version is a translation for convenience. If the two differ, the English version applies.
13. Contact
Lee Fencing Academy, doing business as Globus Fencing Academy
13615 Welch Rd Ste 101 & 102, Dallas, TX 75244, United States
Email: globusfencing@gmail.com
